Manage your appointments on WhatsApp and Instagram
Your clients book through WhatsApp or Instagram — no apps, no signups. You manage everything from one beautiful dashboard
7 days free · Cancel anytime
Built for service businesses
See the full setup, step by step
A short walkthrough of everything: connecting WhatsApp, adding your services and team, and taking your first booking.
Everything you need to run a service business
We focused on the four hours a week you spend rescheduling on chat — and turned them into the most automated part of your day.
Clients book on WhatsApp
Your clients send a message — Appointfy auto-replies with a personalized booking link. They pick a slot in seconds. No app downloads, no signups.
👋 Thanks for contacting Studio Nova!
Tap below to pick a time that works for you.
Need help? Just reply to this message.
Instagram DM booking
Connect your IG Business account and accept bookings from the same DMs you already reply to.
Smart calendar
Visual day and week views. Drag to reschedule. No double-bookings, ever.
Staff approval
Your team approves bookings with one WhatsApp tap. Owner stays in control.
Auto reminders
Automatic WhatsApp reminders before every booking. No-shows drop dramatically.
vs. industry avg.
Client CRM
Every client's visit history, total spend, no-show count, and notes — automatically.
Three steps Sixty seconds
From client's first message to confirmed booking — fully automated.
Client messages you
00:00On WhatsApp or Instagram DM. They don't need an account, an app, or even your booking page URL.
We send a personalized link
+ 03sNo chatbot, no back-and-forth. One personalized link with your services, staff and live availability — pre-filled with their name.
You approve. Done.
+ 55sYour team gets a WhatsApp approval request. One tap to approve or reject. Client is notified instantly.
📅 NEW APPOINTMENT 👤 Taylor Hayes 📞 +44 7700 900145 ✂️ Balayage & Cut 💰 €145 🗓 Today · 16:30 ✅ Completed: 14 ⏳ Upcoming: 2 ⚠️ No-shows: 0 ❌ Customer cancels: 0
Simple, transparent pricing
Start with a 7-day free trial. Cancel anytime. No hidden fees.
How many staff?
Included for every staff member
Every feature is included from your first staff member. You only pay for how many staff you have.
- Unlimited bookings
- WhatsApp + Instagram DM booking
- Automatic customer & staff reminders
- One-tap approval — or auto-accept
- Smart calendar
- Google Calendar sync
- Automatic Google review requests
- Your own booking page
- Client CRM + no-show tracking
- Customer & business statistics
- Staff work from WhatsApp or the panel
- Custom message templates
No add-ons, no commission, no setup fee. The only thing that changes the price is the number of staff.
Every feature is included from your first staff member. You only pay for how many staff you have.
Your whole booking desk, inside the chat
Appointfy turns WhatsApp and Instagram into a complete booking system and CRM for salons, clinics, and every appointment business. We're not a chatbot — we send each client a personal booking link, then hand you their full history so you decide on every request.
Not a chatbot
We never stall or trap people in a bot loop. One reply sends a personal booking link, backed by a real CRM.
👋 Thanks for contacting Studio Nova!
Tap below to pick a time that works for you.
Need help? Just reply to this message.
Decide with full context
Before you accept or reject, see each client's past visits, no-shows, and active bookings — or let it auto-approve.
WhatsApp & Instagram
Take bookings from WhatsApp and Instagram DMs, all in one place.
Approve your way
Staff confirm from WhatsApp or Telegram — each member picks the channel they prefer.
Tune everything
Reminder timing, cooldown, working hours, and holidays are all yours to set — and you can switch the bot on or off anytime.
No-show tracking
After each appointment the staff member is asked whether the client turned up. Repeat no-shows stop being a feeling and become a number on the client's record.
Calendar & analytics
Each staff syncs their Google Calendar, and you track client and salon stats in real time.
Preview before launch
See exactly what your clients will experience before you ever go live.
Every message, your words
Edit every message clients receive and translate it into any language — confirmations, reminders, all of it. Total control no other booking app gives you.
Manual bookings too
Prefer to add one yourself? Create appointments straight from the dashboard.
One price, every feature
Every plan includes every feature. You only pay for the number of staff — never for a feature.
Official API, zero ban risk
Built on the official WhatsApp API. No grey workarounds, no number bans — ever.
No app to download
Your booking desk lives inside the chat your clients already use — nothing to install.
FAQ
Questions, answered
7 days free · Cancel anytime
Appointfy is a WhatsApp and Instagram-integrated appointment booking and CRM platform for service businesses. Clients book through chat; staff approve with one tap from WhatsApp.
When a client messages your WhatsApp Business number, Appointfy auto-replies with a personalized booking link. The client picks a slot; your staff approves it on WhatsApp.
No — and we built it precisely because chatbots fail. Chatbots fake conversations, misread what clients want, loop endlessly, and quietly drive people away — costing you bookings. Appointfy never 'chats'. It instantly sends one personalized link with your real services, staff and live availability. The client books in seconds, and a real person — you — approves every appointment. No scripts, no dead ends.
No. Your clients book through WhatsApp or Instagram DM — apps they already use daily. Nothing to download.
Yes — every subscription starts with a 7-day free trial, and no credit card is required. You can connect WhatsApp, add staff, and start accepting bookings immediately. Cancel anytime.
No — every feature is included from your very first staff member. The only thing that changes the price is how many staff take bookings: $20 per staff member, up to 10.
Hair salons, barber shops, beauty studios, spas, medical clinics, dental offices, therapy practices, tutoring services, pet groomers, and many more.
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